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Service 06 / 8Weekly DSP Settlements

Invoice Reconciliation

Every weekly network settlement verified line-by-line against dispatch, payroll and scorecard records before it's accepted — so nothing gets paid, or missed, by default.

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Weekly Reconciliation Workflow

How it runs, week over week

  1. 1

    Step 01

    Weekly Settlement Retrieval & Initialization

    • Weekly settlement pulled from the settlement portal alongside DSP portal data, dispatch sheets, roster schedules and payroll records.
    • Fleet Invoice reviewed for leasing charges, damage charges and deployment fees.
  2. 2

    Step 02

    Route & Training Block Cross-Referencing

    • Dispatched routes or training blocks missing from the settlement identified.
    • Mismatched dates, incorrect block lengths, and duplicated entries caught — where most discrepancies first surface.
  3. 3

    Step 03

    Payroll Hours Audit

    • Total hours paid in your payroll system cross-checked against portal log timings and network block records.
    • Unplanned Productive Delay (UPD) flagged when on-road delays push paid hours past the standard block window.
  4. 4

    Step 04

    Scorecard & Incentive Payout Verification

    • Incentive rate on the settlement verified against the scorecard tier actually posted for that service week.
    • Launch-week bonuses, extra-shift incentives, peak-day premiums and trainer ride-along pay confirmed against internal records.
  5. 5

    Step 05

    Final Reconciliation Packaging & Submission

    • All audited financials compiled into a single Invoice Reconciliation Summary for leadership review.
    • Net variances disputed on the network payments portal, with the client kept informed on progress.

Invoice Reconciliation scope of work

What’s included

  • Weekly settlement pulled and checked component-by-component, not at face value
  • Route, training block and Fleet Invoice cross-referencing against operational records
  • Payroll-hours audit to keep labor cost aligned with what's actually billed
  • Scorecard-tier and incentive-payout verification on every settlement
  • Formal dispute filing through the network payments portal
  • Final Invoice Reconciliation Summary delivered for leadership sign-off

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